Just the facts.
Printing, according to the Gartner Group and other studies, companies spend 1 to 3% of their total revenues on printing. In my experience, most companies consider printers a cheap item to purchase and easy to throw away. Most toner ordering and supply tracking is haphazard at best.
42% - amount of global wood harvest dedicated to paper production5.4 million tons – office paper consumed annually by U.S. companies
16.3 million – number of printers and copiers sold to U.S. companies in 2007
$800 - $1000 – annual per-employee expense of printing/copying/imaging
10,000 sheets – number of pages printed by the average employee each year
$150,000 – How much it would cost to fill up the tank of your car with inkjet ink
The Situation
The customer is a large faith-based organization known world-wide. Operating a busy office with over one thousand employees, the organization originally relied on hundreds of color HP convenience printers paired with a smaller number of black-and-white only multi-function peripherals (MFPs) for their printing and copying needs. Although their employees enjoyed the convenience of their HP color printers, the organization was needlessly losing money each time workers printed color documents on these high-cost devices
Paying for 88,000 color copies produced on the convenience printers each month, the organization was
searching for a solution that would reduce their costs while preserving a corporate culture that allowed their
employees to have personal printers.
In their new printing environment, employees would be guided by the software to make the most cost-effective printing decisions. An employee who attempts to print a large color document on the older, more costly printer would be reminded of the new cost-saving color MFP down the hall through a popup message. At the same time, a worker who is printing a quick one-page black-and-white memo could easily retrieve his or her document at the printer around the corner, which assures optimal workflow is preserved.
We give a unique competitive advantage by not only offering our clients a complete picture of their printing environment, but also letting them take action to reduce inefficient printing habits.
Before implementing the software, the client was averaging 88,000 color prints on HPs each month. Six months later they average only 10,000 – with the rest of the volumes being transferred to the MFPs.
By migrating large print jobs from older printers to new low-cost devices, the organization is saving $15,000 per month in printing costs, which is a total of $180,000 in annual savings.
The Situation
The customer is a large faith-based organization known world-wide. Operating a busy office with over one thousand employees, the organization originally relied on hundreds of color HP convenience printers paired with a smaller number of black-and-white only multi-function peripherals (MFPs) for their printing and copying needs. Although their employees enjoyed the convenience of their HP color printers, the organization was needlessly losing money each time workers printed color documents on these high-cost devices
Paying for 88,000 color copies produced on the convenience printers each month, the organization was
searching for a solution that would reduce their costs while preserving a corporate culture that allowed their
employees to have personal printers.
In their new printing environment, employees would be guided by the software to make the most cost-effective printing decisions. An employee who attempts to print a large color document on the older, more costly printer would be reminded of the new cost-saving color MFP down the hall through a popup message. At the same time, a worker who is printing a quick one-page black-and-white memo could easily retrieve his or her document at the printer around the corner, which assures optimal workflow is preserved.
We give a unique competitive advantage by not only offering our clients a complete picture of their printing environment, but also letting them take action to reduce inefficient printing habits.
Before implementing the software, the client was averaging 88,000 color prints on HPs each month. Six months later they average only 10,000 – with the rest of the volumes being transferred to the MFPs.
By migrating large print jobs from older printers to new low-cost devices, the organization is saving $15,000 per month in printing costs, which is a total of $180,000 in annual savings.
Create cost and eco-conscious users by informing users of job costs and environmental impact before they print.
Ensure your most efficient printers are being used by redirecting jobs from high-cost to low-cost devices.
Maintain document security and regulatory compliance by implementing rules that can prevent confidential documents from being printed or inform you when they are printed.
Control color costs by limiting color usage by the user, computer, printer, number of pages, application and much more.
Reduce abuse by encouraging or forcing users to print on both sides of the page.
Hey, shoot me an email. After an analysis and setting a baseline, the savings are garuanteed, this is what I do.
Ensure your most efficient printers are being used by redirecting jobs from high-cost to low-cost devices.
Maintain document security and regulatory compliance by implementing rules that can prevent confidential documents from being printed or inform you when they are printed.
Control color costs by limiting color usage by the user, computer, printer, number of pages, application and much more.
Reduce abuse by encouraging or forcing users to print on both sides of the page.
Hey, shoot me an email. After an analysis and setting a baseline, the savings are garuanteed, this is what I do.
